SRMEC Grants Contract Amendments

Contract Amendment Form

Invoicing Policy & Procedures

• All submitted invoices should be consistent with the budget and narrative that was submitted with your application.
• Invoices should be submitted monthly for non-university organizations, and at least quarterly for universities.
• All invoices should be submitted with the appropriate supporting documentation to ensure payment will not be delayed.

Sample Copy of Invoice

Invoicing Policy & Procedures for Non-University Organizations

The University of Arkansas has awarded your organization a Cost Reimbursable Subcontract. Under a cost reimbursable subcontract you are required to pay your vendors, subcontractors, and consultants yourself.  Once you have made these payments, submit invoices along with supporting documentation.  The supporting documentation should include the following:

• Salaries and wages documentation should show individual paid, number of hours and at what rate.  This documentation should come from your accounting system.
• Copies of receipts and invoices from vendors.
• If not using meal and mileage per diems please include receipts. Copies of travel expenses (air travel, hotel and car rental) are required.  Travel expenses should be recorded on a Detailed Travel Sheet.

Totals from your supporting documentation should equal the amount requested on your invoice.

Online Training for Grants Budgeting and Financial Reporting

Grants and Financial Reporting Video

Grants and Financial Reporting Handouts

Contact Shalanda Lucas (501-671-2181) with any questions regarding invoicing policy and procedures.