Invoicing Policy & Procedures for Non-University Organizations
The University of Arkansas has awarded your organization a Cost Reimbursable Subcontract. Under a cost reimbursable subcontract you are required to pay your vendors, subcontractors, and consultants yourself. Once you have made these payments, submit invoices along with supporting documentation. The supporting documentation should include the following:
Salaries and wages documentation should show individual paid, number of hours and at what rate. This documentation should come from your accounting system.
Copies of receipts and invoices from vendors.
If not using meal and mileage per diems please include receipts. Copies of travel expenses (air travel, hotel and car rental) are required. Travel expenses should be recorded on a Detailed Travel Sheet.
Totals from your supporting documentation should equal the amount requested on your invoice.
Online Training for Grants Budgeting and Financial Reporting