Pictures of row crop images such as wheat, soybeans, corn,cotton, irrigation systems, and crop dusting.

Tools for Project Directors

The following information is provided to assist Project Directors with meeting the contractual obligations of grants awarded by the Southern Risk Management Education Center (SRMEC). 

Please contact SRMEC with any questions regarding this information.


Funding Acknowledgment and Logo Requirements

While your grant has been awarded by the Southern Risk Management Center, the funding is ultimately from USDA’s National Institute of Food and Agriculture (NIFA).  The use of these federal funds require that the following acknowledgment of support and logos be utilized on all promotional materials, presentations, media releases, and project materials developed for programming funding by this grant:

Statement for 2016-2017 Awards
“This material is based upon work supported by USDA/NIFA under Award Number 2015-49200-24228.”

The USDA/NIFA logo and the Southern Risk Management Education Center logo must both be used on all printed materials, including those produced in electronic format.  Please utilize whatever size best fits your printed/electronic material.

To use the SRMEC logo, right click on the logo below and “Save As” to your desktop.

To use the NIFA logo, please visit: and use the identifier “as-is”.  Please refer to the web page for additional formats and specific details.



SRMEC Grant Project Reporting

Grant Project Reporting

SRMEC Grant Contract Amendment

Contract Amendment Form

Invoicing Policy & Procedures

  • All submitted invoices should be consistent with the budget and narrative that was submitted with your application.
  • Invoices should be submitted monthly for non-university organizations, and at least quarterly for universities.
  • All invoices should be submitted with the appropriate supporting documentation to ensure payment will not be delayed.

Sample Copy of Invoice

Invoicing Policy & Procedures for Non-University Organizations

The University of Arkansas has awarded your organization a Cost Reimbursable Subcontract. Under a cost reimbursable subcontract you are required to pay your vendors, subcontractors, and consultants yourself.  Once you have made these payments, submit invoices along with supporting documentation.  The supporting documentation should include the following:

  • Salaries and wages documentation should show individual paid, number of hours and at what rate.  This documentation should come from your accounting system.
  • Copies of receipts and invoices from vendors.
  • If not using meal and mileage per diems please include receipts. Copies of travel expenses (air travel, hotel and car rental) are required.  Travel expenses should be recorded on a Detailed Travel Sheet.

Totals from your supporting documentation should equal the amount requested on your invoice.

Online Training for Grants Budgeting and Financial Reporting

Grants and Financial Reporting Powerpoint

Grants and Financial Reporting Handouts

Contact Erica Fields (501) 671-2146 or with any questions regarding invoicing policy and procedures.


U of A Division of Agriculture Research and Extension University of Arkansas System

Southern Risk Management Education Center
South University Avenue, Little Rock, AR 72204
Phone: 501-671-2165 |
Fax: 501-671-2215

University of Arkansas Division of Agriculture
Agricultural Economics and Agribusiness Department